How To Save Excel As PDF?

Do you know how to save Excel as PDF? Saving an Excel spreadsheet as a PDF can be a bit confusing for beginners. Excel spreadsheets are great for organizing data but it isn’t that great for sharing. On the other hand, a PDF file format is best when it comes to sharing! In today’s post, I will show you how to save an Excel sheet as a PDF. The process of turning your Excel files into PDFs is very quick and easy. Here, I’ve included several methods to save your Excel sheet as a PDF. Continue reading to learn how to save Excel as PDF in detail.

How To Save Excel As PDF?

In this section, I will teach you how to save Excel as PDF in detail. Excel spreadsheets are huge! One of the easiest ways to save an Excel file as a PDF is using the File Menu. 

Follow these steps to learn how to save Excel workbook as PDF.

  1. First, open the Excel spreadsheet you want to convert to PDF.
  2. From the top-left corner, select the File Menu.
  3. Select Export from the left sidebar.
  4. This will take you to the Export panel.
  5. Here, click on the Create PDF/XPS option.
  6. Now, click on the Options button to adjust the settings for your PDF file.
  7. Over here, you can choose desired PDF options.
  8. To save a specific area of your spreadsheet as a PDF, choose Selection under Publish What.
  9. To save the entire worksheet as a PDF, choose Entire Workbook.
  10. To save specific pages from your workbook as a PDF, choose Pages.
  11. Click on the OK button when you are done with the changes.
  12. Now, go to the Optimize For section.
  13. Here, you can either choose Standard or Minimum Size.
  14. Give a name to your new PDF file and click on Publish.

Once you are done, the newly created PDF file will open by default for review. You cannot edit the PDF file now. Make the new changes in your Excel file and then convert it into a new PDF file again.

You can keep on reading further to know more about how to save Excel as PDF.

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Save Excel As PDF Using Built-In PDF Printer

Microsoft has a built-in PDF printer feature called Microsoft Print to PDF. Follow these steps to know how to save Excel as PDF with multiple sheets.

  1. First, open the Excel spreadsheet you want to convert to PDF.
  2. From the top-left corner, select the File Menu.
  3. Select Print from the left sidebar to open the Print tab.
  4. From the Printer drop-down menu, select Microsoft Print to PDF.
  5. Then, click on the Print option.
  6. This will open up the Save Print Output As dialog box.
  7. Here, give a name to your new PDF file and click on Save.

Before clicking on the Print option, make sure you go through your print preview to check the file.

Save Excel As PDF Using Google Drive

Using your Google Drive, you can easily save an Excel file as a PDF. Follow these steps to know how to save Excel as PDF with gridlines using Google Drive.

  1. Start by visiting https://drive.google.com.
  2. Sign in to your Google account if prompted.
  3. From the top-left corner of your Google Drive, click on + New.
  4. Then, click on File Upload.
  5. This will open up your computer’s File browser.
  6. Here, select the Excel file you want to convert to PDF.
  7. Click on Open to upload this file to your Google Drive.
  8. Then, click on the Excel file to open the spreadsheet.
  9. From the top-left corner, click on the File menu.
  10. Select Download from the drop-down list.
  11. Several download options will be displayed now.
  12. Click on the PDF document (.pdf).
  13. The Printing window will now open up.
  14. Here, adjust the layout of your PDF using different options.
  15. Once you are done with the changes, click on Export.

After a while, the file will get downloaded automatically.

You can follow the same procedure if you want to know how to save Excel as PDF without gridlines. When the Printing window opens, click on Formatting >> uncheck the show gridlines checkbox.

Save Excel As PDF Using Adobe

Do you know how to save Excel as PDF using Adobe? Adobe is an excellent software that can export Excel files to PDF. Simply follow these steps to create a PDF file directly from Excel.

  1. Open Adobe and click on the Create PDF button.
  2. Then, switch to the File tab.
  3. Here, click on Save as Adobe PDF.
  4. Select Print from the File menu.
  5. Lastly, select Adobe PDF and configure the settings.

You can also purchase a 30-day trial version of Adobe Acrobat. Keep on reading further to know more about how to save Excel as PDF.

Save Excel As PDF On Mac

You can follow these steps to know how to save Excel as PDF on Mac.

  1. First, open the Excel spreadsheet you want to convert to PDF.
  2. From the topmost Menu bar, select the File Menu.
  3. Here, select the Save As option from the list.
  4. This will immediately open up the Save As window.
  5. You can also press Command + Shift + S to open up the Save As window.
  6. Click on the File Format drop-down menu button to select PDF.
  7. Then, select Workbook, Sheet, or Selection.
  8. Once you are done, click on Save or Export button.

You can keep on reading to learn how to save Excel files as PDFs on one page.

Save Excel As PDF On One Page

Turning an Excel file into a single-page PDF is great for printing or sharing. Follow these steps if you want to know how to save Excel as PDF on one page.

  1. First, open the Excel spreadsheet you want to convert to PDF.
  2. From the top-left corner of the tab, select the File Menu.
  3. Select Print from the left sidebar to open the Print tab.
  4. From the Settings section, click on No Scaling.
  5. Select Fit Sheet on One Page from the pop-up menu.
  6. Then, click on the Print option.
  7. This will open up the Save Print Output As dialog box.
  8. Here, give a name to your new PDF file.
  9. From the Save as Type drop-down menu, select PDF Document.
  10. Click on Save to save the PDF version of the worksheet.

The only issue with this method is that you end up with a PDF file that contains several unnecessary pages.

Keep on reading to know more about how to save excel as PDF.

Save One Sheet In Excel As PDF

There are uncountable cells in an Excel file. You don’t have to convert the entire worksheet into a PDF file. Follow these steps to learn how to save one sheet in Excel as PDF.

  1. First, open the Excel spreadsheet you want to convert to PDF.
  2. From the top-left corner, select the File Menu.
  3. Select Export from the left sidebar.
  4. This will automatically take you to the Export panel.
  5. Here, click on the Create PDF/XPS option.
  6. Now, click on the Options button to adjust the settings for your PDF file.
  7. Over here, you can choose desired PDF options.
  8. Under the Publish What section, select Selection.
  9. This will help you save the selected range as a PDF.
  10. Click the OK button when you are done to close the dialog box.

You can also use the other built-in Excel options too. 

Learn more knowledge about various subjects on Savefo.

FAQ

Why Is Excel Cutting Off When Saving As PDF?

The problem is that the width of the columns in your page is not enough, so not all text can’t be included in the page, so you will see the text cut off when you print to PDF. You can increase the width of a random column, and this problem does not exist. Beware of Scammers posting fake Support Numbers here.

Why Won’t Excel Let Me Save As On Mac?

Try quit all Office apps, in Finder, press Command+Shift+G, enter ~/Library and then click Go, Open the Containers folder find folder named “com. microsoft. Excel”(Called Microsoft Excel if you are using Mac OS Big Sur or later), move the file to desktop, then restart Excel and check the result.

Why Can’t I Save As PDF Anymore?

Ideally, if you can’t save a PDF document, then you need to check the display settings of the Adobe Acrobat Reader. To do that, you can just launch the application and go to its Menu > Edit > Preferences to get a new pop-up window.

How Do I Email An Excel File As A PDF?

Click File > Share > Email, and then choose one of the following options: Send as Attachment Opens an email message with a copy of the file in its original file format attached. Send as PDF Opens an email message with a copy of the file in . pdf format attached.

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How Do I Save An Excel Spreadsheet As A PDF Without Cutting It Off?

Convert Excel files to PDF without losing formatting.

  1. Navigate to the PDF Converter tool in Acrobat online services.
  2. Click the blue button labeled “Select a file” or drag and drop your Excel sheet into the drop zone.
  3. Watch as Acrobat online services convert your Excel sheet to PDF automatically.

How Do I Save An Excel File As A PDF And Keep Formatting?

Go to Tools>Create PDF, import the Excel file and click Create. The Excel spreadsheet will be converted to PDF and opened in Acrobat, you can edit or protect as you like. Click Save button to convert Excel to PDF without format loss.

Where Is Save As PDF In Excel?

If the file was previously saved, select File > Save a Copy. If the file is unsaved, select File > Save As. Select Browse to choose the location on your computer where you want to save the file. In the drop-down list, select PDF.

Conclusion

In the above post, I’ve discussed how to save an Excel file as a PDF in Windows 10. PDF files are easy to share or print using commercial printers. The most common way to turn your Excel workbook into a PDF file is by using the Export option. You can also use Google Drive to save your spreadsheets in PDFs. Simply open the spreadsheet in your Google Drive >> File menu >> Download >> PDF >> Export. Here, you can also decide whether you want to save the file with gridlines or without gridlines. Once you understand how to save Excel as PDF, you can easily save these files without a PDF converter!

How do I convert an Excel File to PDF

How do I save an Excel File to a PDF