Do you know how to save an email as a PDF? The best way to save an email outside your Gmail inbox is probably PDF! A PDF file is widely used and can be shared across all platforms including Windows, Mac, iOS, and Android devices. In today’s post, I will show you how to save an email as a PDF file with images and attachments. You don’t always need a third-party application to do any task on a PC or smartphone. Here, we’ve explained one simple way to save it locally on your device. Let’s now learn how to save an email as a PDF in-depth.

How To Save An Email As A PDF?

Follow these steps to learn how to save an email as a PDF.

  1. On a web browser, navigate to www.gmail.com.
  2. Now, sign in using your Gmail ID and a password.
  3. This will open up the home page of your Gmail account.
  4. Open up your Gmail Inbox to see the list of the most recent emails.
  5. Here, scroll down to locate the email you want to save as a PDF.
  6. Once you locate it, click on the email to open it.
  7. Then, navigate to three horizontal dots (menu) located on the right side.
  8. From the drop-down menu, select the Print option.
  9. A new Print window will open up.
  10. Under the Destination menu, select the Save as PDF option.
  11. A Save As window will then be prompted to choose a location on your PC.
  12. In the File Name text box, you can rename your document.
  13. Under the Save as Type text box, select Adobe Acrobat Document (*.pdf).
  14. Lastly, click on the Save button to save your PDF document.

You can also directly click on the Print icon from the email. Now, open the saved location to cross-check whether your document has been saved correctly or not. You can repeat the same procedure if want to know how to save an email chain as a PDF.

Let us now check out how to save an Outlook email as a PDF.

Save An Email As A PDF On Outlook

Saving an email as a PDF on Outlook isn’t hard as it looks! In this section, I am going to show you how to save an email as a PDF in Outlook.

  1. First, navigate to www.outlook.com.
  2. Now, log into your Outlook email account using your ID and a password.
  3. From the left pane, click on the Inbox option.
  4. This will show you a list of the most recent emails.
  5. Here, scroll down to locate the email you want to save as a PDF.
  6. Once you locate it, click on the email to open it.
  7. Then, navigate to three horizontal dots (menu) located on the right side.
  8. From the drop-down menu, select the Print option.
  9. A new Print window will open up.
  10. Under the Destination menu, select the Save as PDF option.
  11. A Save As window will then be prompted to choose a location on your PC.
  12. In the File Name text box, you can rename your document.
  13. Under the Save as Type text box, select Adobe Acrobat Document (*.pdf).
  14. Lastly, click on the Save button to save your PDF document.

Thus, you’ve successfully saved an email as a PDF file in Outlook. Let’s now learn to save email as PDF on iPhone.

Save An Email As A PDF On iPhone

If you’re an iPhone user, you can use this trick to seamlessly save an email as a PDF. Follow these steps to know how to save an email as a PDF on iPhone.

  1. On your iOS device, launch the Mail app.
  2. Login to your Gmail account using your ID and a password if needed.
  3. Now, a list of the most recent emails will appear in your Gmail Inbox.
  4. Here, scroll down to locate the email you want to save as a PDF.
  5. Once you locate it, click on the email to open it.
  6. From the bottom toolbar, tap on the Reply symbol.
  7. A pop-up menu bar will appear at the bottom of your screen.
  8. Scroll down this menu to select the Print option.
  9. Here, you can customize your document using different options.
  10. Once you’re done, tap on the Print option located in the top-right corner.
  11. Again, a pop-up menu bar appears at the bottom of your screen.
  12. Scroll down to select the Save to Files option.
  13. Then choose a destination to save your document.
  14. Finally, tap on the Save button to save this email as a PDF.

That’s it! You can now check the selected location to view the saved PDF file. Again, you can repeat the same procedure for how to save an email as a PDF on an iPad.

Convert Email To PDF Without Printing

You must be wondering how to convert email to PDF without printing? The fastest way to convert an email to PDF is by selecting the Printer icon. Using this option, you don’t actually print the email, you just convert it! From this Print window, you can either select Save as PDF Gmail or Export as PDF. And then finally choose the location on your PC.

Benefits Of Saving An Email As A PDF File

In the above section, you’ve learned how to save an email as a PDF Gmail in detail. Here is the list of benefits you get after doing this file conversion.

  • It will help you save any important mail that might be useful for future reference.
  • You can easily access your emails without mobile data or Wifi by saving them in PDF format.
  • You can even edit a sent email with notes using Adobe Acrobat after saving the mail as a PDF.

Learn more knowledge about various subjects on Savefo.

FAQ

How Do I Convert An Email To PDF?

Save a message as a PDF file

  1. Open the message you want to save, and on the File tab, click Print.
  2. From the Printer drop-down, choose Microsoft Print to PDF.
  3. Choose Print.
  4. In the Save Print Output As box, choose a folder for your PDF and enter a file name. Then choose Save.

How Do I Save Outlook Emails As PDF?

Saving Outlook emails as PDF docs can be done in three quick and easy steps.

  1. Find your email. In your inbox, open the email that you wish to save as a PDF.
  2. Select Print. Left click the more options icon and select the print option.
  3. Finish up.

How Do I Enable Save As PDF?

Click the File tab. Click Save As (choosing Save As keeps your original version and allows you to save an additional copy in another file format.) In the File Name box, enter a name for the file if you haven’t already. Click the drop down arrow in the Save as Type box and click PDF (*.

How Can I Create A PDF File?

  1. Open your document in Microsoft Word.
  2. For PC users, select Office Button > Save As (Mac users: File > Save As)
  3. Under the Save as type menu select the PDF option. ( Mac users: select the PDF option under Format)
  4. Locate the directory which you would like to save the file.
  5. Click the Save button and you’re done.

Conclusion

By reading the above post, you’ve understood how to save an email as a PDF on Mac and other devices. Our Inboxes are always full of all kinds of emails from bank statements to invoices and more. Sometimes, you may want to save an email for later purposes for business or travel needs. Simply tap on the Print icon to choose Save as PDF or Export as PDF options. Creating a PDF file is a simple way to turn an email into an easy-to-read document! Let’s now make working with emails fast and easy by learning how to save an email as a PDF.

 

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